BE IT REMEMBERED That the Commissioners’ Court of Comanche County, Texas met in a Regular Meeting on the 12th day of August, 2019 with the following members present: Judge Stephanie L. Davis, presiding; Gary “Corky” Underwood, Commissioner Precinct #1; Russell Gillette, Commissioner Precinct #2; Sherman Sides, Commissioner Precinct #3; and Jimmy Dale Johnson, Commissioner Precinct #4.
Judge Stephanie L. Davis opened the meeting at 9:03 a.m.
Commissioner Johnson gave the invocation.
Commissioner Gillette made the motion to approve the Minutes of the July 29, 2019 Commissioner Court Special Meeting with one correction, The purchase price for the Brazos 40 foot Pit Boss Belly Dump trailer purchased for Precinct #3 was $29,750 rather than $29,700. Commissioner Johnson seconds the motion. All approved. Motion carried.
Commissioner Underwood made the motion to approve the Minutes from the August 1, 2019 Special meeting. Commissioner Sides seconds the motion. All approved. Motion carried.
Commissioner Sides made the motion to approve the Minutes of the August 5, 2019 Special Meeting. Commissioner Gillette seconds the motion. All approved. Motion carried.
No public comment was received.
Misty Hill, 2020 Census Partnership Specialist addressed the Court regarding the 2020 Federal Census. A Federal Census in conducted every ten years. The goal is to count every person and in the location of their residence. This is the first year you may enter your census information online. All information submitted will be secure and confidential and will not be reported to any other agency. By law your responses can not be used against you. The U.S. Census Bureau will be recruiting boots on the ground to help gather census data. Field and office positions are also available. Visit 2020census.gov/jobs or call 1-855-562-2020. Jobs are full and part time with a salary of $15 per hour and $.58 per mile driven. Census information may also be submitted by mail or by phone. Data from the census is used to reapportion the House of Representatives and determine how many seats each state gets. Census data determine how more than $675 billion are spent, supporting your state, county and community’s vital programs. After each census, state officials use the results to redraw the boundaries of their congressional and state legislative districts, adapting to population shifts.
Volleman Dairy Processing Land, L.P filed an Application for the Creation of a Reinvestment Zone and Application for Tax Abatement on July 15, 2019. Comanche County designated and created the Volleman Dairy Processing Land, L.P. Reinvestment Zone on August 1, 2019. This zone located 2 miles west of Gustine on Hwy 36 consisting of 77.4 acres will be used to build a new state of the art milk processing facility, (milk bottling facility).
A public notice was published in the Comanche Chief and the DeLeon Free Press on July 18, 2019 to conduct a public hearing for the designation for the proposed reinvestment zone and to consider the tax abatement on August 1, 2019 at 10:00 a.m. in the County Courtroom. Proper notice was given to each taxing entity in the proposed reinvestment zone. A public hearing was conducted on August 1, 2019 to receive comments regarding creation of the reinvestment zone and terms of the proposed tax abatement. No public comments were received. Comanche County and Volleman Dairy Processing Land, L.P. have agreed upon terms of a Tax Abatement Agreement.
Commissioners Gillette and Underwood made the motion and second to approve the Resolution and Order Approving Tax Abatement between Volleman Dairy Processing Land, L.P. and Comanche County granting an 85% Ad Valorem Tax abatement including Road and Bridge Tax for ten years. All approved. Motion carried. This abatement is subject to the Guidelines and Criteria established by Comanche County for granting tax abatements and terms of the tax abatement agreement.
Steven Gillette, Jeffrey Jacinto and Toby Hight discussed County Volunteer Fire Departments and presented financial statements from the following County Volunteer Fire Departments; Comanche, DeLeon, Proctor, Gustine, Energy and Promontory. Sipe Springs VFD Financial Statement will follow. These seven fire departments receive $110,001.00 collectively from Comanche County. Steven Gillette requested the County consider funding an additional 10% of the $110,001.00 amount for the fire departments. This request will be considered during the County budget process.
The following bids for road material were received; Prater Equipment Co., Dean Cagle, Mills Crushed Stone Co., Diamond P Aggregates, LTD. Mark Davis and Jerry Pettijohn .
Commissioners Underwood and Johnson made the motion and second to accept all bids for road material due to availability and location. All approved. Motion carried.
The following bids for trucking were received; Landfill Services, Inc., Prater Equipment Co., Inc., Biggs Trucking LLC., Lynn Chupp Trucking, Rolling D Sales, Inc., Rockin R Construction, Dan Eoff Heavy Equipment Contractor, Diaz Landscap and Granite Trucking.
Commissioners Sides and Gillette made the motion and second to accept all bids for trucking due to availability and location. All approved. Motion carried..
Commissioners Sides and Underwood made the motion and second to approve the purchase of equipment for Precinct #4, not to exceed $49,999. All approved. Motion carried.
Commissioners Gillette and Johnson made the motion and second to approve the County Road Reports as submitted by each precinct. All approved. Motion carried. These reports will be submitted to the Grand Jury pursuant to Section 251.005 of the Texas Transportation Code.
Grace Everhart, County Tax Assessor Collector submitted the Effective Tax Rate of $0.596682 per $100 for 2019. The Roll Back Tax Rate will be $0.637716 per $100.
Commissioners Underwood and Johnson made the motion and second to acknowledge the 2019 Effective Tax Rate of $0.596682 per $100 and Roll Back Rate of $0.637716 per $100. All approved. Motion carried.
Commissioners Johnson and Gillette made the motion and second to approve the Government Credentialing Application with Experian Information Solutions for Comanche County Tax Office. All approved. Motion carried.
Experian serves as a tool to locate persons who are missing from the tax rolls.
Commissioners Johnson and Underwood made the motion and second to approve the optional Texas Department of Motor Vehicle County Road and Bridge Fee at the current rate of $10 for calendar year 2020. All approved. Motion carried.
Commissioner Sides made the motion to approve the Interlocal Agreement for Provision of Equipment and Consumables between the State of Texas, acting through the Department of Motor Vehicles (TxDMV) and Comanche County, acting through and by its duly authorized Officials, herein called County. Commissioner Gillette seconds the motion. All approved. Motion carried.
Under this agreement the County Tax Assessor/Collector acts as agent for the Department of Motor Vehicle to administer motor vehicle registration and titles. The TxDMV provides the equipment necessary for processing vehicle registration and vehicle titles. The Department also supplies certain consumable material that are necessary for vehicle registration and titles, including disabled placards, cardboard tags, forms, license plates, registration sticker paper, toner cartridges, registration receipt paper, department ad campaign supplies and other materials herein referred to as consumables.
Grace Everhart gave an update on the previously approved repairs and painting in the Tax Office and the second floor hall near the District Clerk’s Office. Repairs have been made and painting will start soon.
Grace Everhart presented information about cyber security as relayed to counties during a recent Secretary of State Election Law Conference. Cyber Security is an issue for every entity, including schools, cities, sheriff’s offices, and police departments. Anyone that uses a computer needs to be aware of cyber security and know how to avoid being attacked by malicious players who steal your information.
Commissioners Johnson and Underwood made the motion and second to appoint election judges and alternates for the term of 2019-2021. All approved. Motion carried. The following were appointed; Precinct #1-Addie Ratliff and Thomas Letz, Precinct #2-Stella Reid and Chanteal Whitehead, Precinct #5-Ruth Zwicker and Ginger Ferguson, Precinct #6-Diane Luker and Lisa Priest, Precinct #7-Sheri Adams and Judy Gunter, Precinct #10-Trevlin Strong and Suzann Thompson, Precinct #11-Susie Hodges and Karen Sones, Precinct #12-Marie Nabors and Judy Barnes, Precinct #13-Christy Williams and LaRessie Wilkerson, Precinct #14-Sherry Whiteside and Cindy Johnson, Precinct #15-Stephen Russell and Chestine Woolsey, Precinct #16-Marshall Valentino and Judy Bingham, Early Voting Ballot Board-Sue Bingham and Ann Ogle, tabulating supervisor-Ruby Lesley and alternate Tammy Turner.
In Emergency Management Operations Tricia Grimshaw had nothing new to report
A Burn Ban was enacted for a ninety day period in the unincorporated area of Comanche County began July 22, 2019 and is still in effect. Welding with a spotter and a source of water are excluded from the burn ban as well as cooking in an enclosed barbecue grill. It is recommended calling Dispatch to inform them of your burn in order to avoid unnecessary responses from the fire department. Wind should be 10 miles an hour or less and humidity of 50% or above.
Sheriff Lambert was present but had nothing to report in Sheriff and Jail Operations. Officer’s Reports will be considered at a later meeting. Commissioners Johnson and Gillette made the motion and second to approve the Treasurer’s Monthly Report for July 2019. All approved. Motion carried.
Commissioners Underwood and Johnson made the motion and second to approve the Amendments to the budget. All approved. Motion carried.
Commissioners Sides and Gillette made the motion and second to approve the Emergency Amendments to the budget. All approved. Motion carried.
Commissioners Gillette and Sides made the motion and second to audit accounts due and owing and approve payment thereof in the amount of $336,863.41. All approved. Motion carried.